Capital Assets Accounting

Purpose

To ensure proper accounting and financial reporting of university assets in conformity with Federal and State regulations, as well as University policy, and to provide support to the campus community.

Policies

• Baylor's Fixed Asset Policy establishes the requirements for properly recording, managing, safeguarding, and disposing of University Capital Assets. 
• Baylor's Surplus and Salvage Policy provides instruction for the declaration and disposition of any movable property located on campus.

Training

• Fixed Asset Training
• Budget to Actuals QRG

Capital Projects

• Capital Project Setup Form
• Capital Project Change Request Form
• Capital Project Closeout Form

Asset Disposal or Surplus Declaration

To dispose of an asset and have it removed from inventory, or to have items moved to Surplus, complete the Surplus Declaration Form. If any assets are included, submit a copy of one of the following to Fixed Assets:

• Completed Surplus Declaration Form (which includes asset disposal)
• Email or work order about disposal to ITS (for computer and related equipment)
• Email to or work order from Facilities (for items removed by Facilities)
• Emails with department (for transfers to another department)
• Email about disposal to purchasing (for sales, donations, trade-ins, and all others)

Contact Information

• Office Hours: Monday thru Friday, 8:00 a.m. to 5:00 p.m.
• Phone: (254) 710-8776
• Campus Location: Clifton Robinson Tower, Suite 670
• Physical Address (FedEx, UPS, etc.): 700 S. University Parks Dr., Suite 670, Waco, TX 76706 

Staff

• Brandon Mosley, Director of Accounting Operations Brandon_mosley@baylor.edu
• Jessica Hyatt, Senior Accountant Jessica_Hyatt@baylor.edu
• Carmen Nevarez, Financial Administrator  Carmen_Nevarez@baylor.edu