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Baylor BU Financial Services Controller's Office Tax Compliance Tax Manual
  • Compliance & Assurance Services
  • Accounting Operations
  • Gift & Investment Accounting
  • Tax Compliance
    • Tax Manual

Tax Manual

Topic

010. Form W-9

100. Payments to Individuals

110. Payments to Students
110.1 Scholarships and Fellowships
110.2 Graduate Assistants
110.3 Post-Doctoral Fellowships
110.4 Student FICA Exemption
110.4a FICA Taxes for Non-Resident Alien Students
120. Employee vs Independent Contractor
130. Fringe Benefits
130.1 Awards and Prizes
130.2 Group Term Life Insurance
130.3 Education Assistance and Tuition Reduction
130.4 Meals
130.5 Lodging
130.6 Vehicles and Transportation
130.7 Services Provided at No Additional Cost
130.8 Qualified Employee Discounts
130.9 Working Condition and De Minimis Fringe
130.10 Fringe Benefits from Third Parties
130.11 Qualified Moving Expenses
130.12 University Provided Flights
130.13 Charter Flights Value Calculator
140. Expense Reimbursements
140.1 Spouse/Dependent Travel
140.2 Business Expense vs Personal Expense
145. Gifts & Gift Cards
150. Private Benefit and Private Inurement
160. Non-Resident and Resident Aliens
160.1 Visa Types
160.2 Forms W-8
160.3 Payments to Foreign Entities
160.4 Payments to International Persons

200. Purchases

210. In State Purchases
210.1 Texas Sales Tax Exemption
210.2 Texas Sales and Use Tax Exemption Certificate
210.3 Purchases for Resale
210.4  Texas Resale Certificate
210.5 Texas Hotel Occupancy Tax
210.6 Texas Hotel Occupancy Tax Exemption Form
210.7 Organizations Exempted from Texas Hotel Tax
220. Out of State Purchases & Out of State Sales Tax Exemption Certificates
220.1 Out of State Hotels
240. Vendor Payments - Domestic
250. Vendor Payments – International
250.1 Payments to Foreign Entities

300. Sales Tax Collection

310. Goods and Services, generally
310.1 Meals/Food Sales
310.2 Events and Memberships
310.3 Amusement Services
310.4 Fundraising Sales/Auctions
320. Out-of-State Sales

400. Unrelated Business Income

400.1 Advertising
400.2 Athletic Events/Television Broadcast Rights
400.3 Royalties
400.4 Bookstore Operations
400.5 Catering
400.6 Rental Income
400.7 Investment Income
400.8 Research
400.9 Qualified Sponsorship Payments
400.10 Parking
400.11 Childcare Centers

500. Excise Tax

510. Federal Fuels Excise Tax
520. Health Insurance Plans
530. Highly Compensated Employees
600 Other Compliance & Reporting

610. Foreign Activities

610.1 Foreign Contracts (HEOA Section 117)
610.2 Foreign Bank and Financial Accounts (FBAR)
610.3 Foreign Investments
620. Unclaimed Property

630. Gifts

630.1 Non-Cash Gifts
630.2 Benefits in Exchange for Gifts
640. 990 Filings

Contact Suzanne Weems with questions regarding the content of this tax manual. The manual is modified periodically based on changes in state and federal tax regulations.

Updated as of May 1, 2024

Baylor BU Financial Services Controller's Office Tax Compliance Tax Manual
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