• Skip to main content
  • Skip to main navigation
Baylor University
Financial Services
  • Compliance & Assurance Services
  • Financial Operations
    • Capital Assets Accounting
    • Accounting Services
    • Code of Ethics
    • Petty Cash Process
    • Tax Compliance
      • Tax Manual
      • Taxable Benefits
  • Financial Reporting
    • Annual Financial Reports
    • Financial Highlights
      • Sources of Operating Revenues
      • Uses of Operating Funds
      • Statement of Activities
      • Balance Sheet - Summary of Financial Position
      • Gifts
      • Liquidity
      • Long-Term Investments
      • Endowment
      • Long-Term Debt
      • Property, Plant & Equipment Summary
      • Student Information
  • Gift & Investment Accounting
  • Payroll
  • Treasury Management
    • Campus Commerce
    • PCI Compliance
  • Staff Directory
Baylor BU Financial Services Financial Operations Tax Compliance Tax Manual
  • Capital Assets Accounting
  • Accounting Services
  • Code of Ethics
  • Petty Cash Process
  • Tax Compliance
    • Tax Manual
    • Taxable Benefits

Tax Manual

Topic

Contact

010. Form W-9Suzanne Weems

100. Payments to Individuals

 
110. Payments to StudentsLisa Martin
110.1 Scholarships and FellowshipsLisa Martin
110.2 Graduate AssistantsKevin Vance
110.3 Post-Doctoral FellowshipsLisa Martin
110.4 Student FICA ExemptionKevin Vance
110.4a FICA Taxes for Non-Resident Alien StudentsKevin Vance
120. Employee vs Independent ContractorCasidy Orand/Kevin Vance
130. Fringe Benefits 
130.1 Awards and PrizesKevin Vance
130.2 Group Term Life InsuranceKevin Vance
130.3 Education Assistance and Tuition ReductionKevin Vance
130.4 MealsKevin Vance
130.5 LodgingKevin Vance
130.6 Vehicles and TransportationKevin Vance
130.7 Services Provided at No Additional CostKevin Vance
130.8 Qualified Employee DiscountsKevin Vance
130.9 Working Condition and De Minimis FringeKevin Vance
130.10 Fringe Benefits from Third PartiesKevin Vance
130.11 Qualified Moving ExpensesKevin Vance
130.12 University Provided FlightsSuzanne Weems
130.13 Charter Flights Value CalculatorSuzanne Weems
140. Expense ReimbursementsAdam Mechell
140.1 Spouse/Dependent TravelAdam Mechell
140.2 Business Expense vs Personal ExpenseAdam Mechell
145. Gifts & Gift CardsAdam Mechell
150. Private Benefit and Private InurementSuzanne Weems
160. Non-Resident and Resident AliensKevin Vance
160.1 Visa TypesKevin Vance
160.2 Forms W-8Adam Mechell
160.3 Payments to Foreign EntitiesAdam Mechell
160.4 Payments to International PersonsAdam Mechell

200. Purchases

 
210. In State Purchases 
210.1 Texas Sales Tax ExemptionRichard Wright/Adam Mechell
210.2 Texas Sales Tax Exemption FormRichard Wright/Adam Mechell
210.3 Purchases for ResaleRichard Wright/Adam Mechell
210.4  Resale CertificateRichard Wright/Adam Mechell
210.5 Texas Hotel Occupancy TaxRichard Wright/Adam Mechell
210.6 Texas Hotel Occupancy Tax Exemption FormRichard Wright/Adam Mechell
210.7 Organizations Exempted from Texas Hotel TaxRichard Wright/Adam Mechell
220. Out of State PurchasesRichard Wright/Adam Mechell
220.1 Out of State HotelsRichard Wright/Adam Mechell
240. Vendor Payments - DomesticAdam Mechell
250. Vendor Payments – InternationalAdam Mechell
250.1 Payments to Foreign EntitiesAdam Mechell

300. Sales Tax Collection

 
310. Goods and Services, generally 
310.1 Meals/Food SalesSuzanne Weems
310.2 Events and MembershipsSuzanne Weems
310.3 Amusement ServicesSuzanne Weems
310.4 Fundraising Sales/AuctionsSuzanne Weems
320. Out-of-State SalesSuzanne Weems

400. Unrelated Business Income

 
400.1 AdvertisingSuzanne Weems
400.2 Athletic Events/Television Broadcast RightsSuzanne Weems
400.3 RoyaltiesRachel Hart
400.4 Bookstore OperationsSuzanne Weems
400.5 CateringSuzanne Weems
400.6 Rental IncomeSuzanne Weems
400.7 Investment IncomeRachel Hart
400.8 ResearchSuzanne Weems
400.9 Qualified Sponsorship PaymentsSuzanne Weems 
400.10 ParkingSuzanne Weems
400.11 Childcare CentersSuzanne Weems

500. Excise Tax

 
510. Federal Fuels Excise TaxRichard Wright
520. Health Insurance PlansSuzanne Weems
530. Highly Compensated EmployeesSuzanne Weems
600 Other Compliance & Reporting 

610. Foreign Activities

 
610.1 Foreign Contracts (HEOA Section 117)Suzanne Weems/Gustavo Marculo
610.2 Foreign Bank and Financial Accounts (FBAR)Suzanne Weems/Dave Clendennen
610.3 Foreign InvestmentsSuzanne Weems/Jeff Wallace
620. Unclaimed PropertyPam Rubac

630. Gifts

 
630.1 Non-Cash GiftsRachel Hart
630.2 Benefits in Exchange for GiftsRachel Hart
640. 990 FilingsSuzanne Weems

Contact Suzanne Weems with questions regarding the content of this tax manual. The manual is modified periodically based on changes in state and federal tax regulations.

Updated as of May 1, 2024

Baylor BU Financial Services Financial Operations Tax Compliance Tax Manual
  • Compliance & Assurance Services
  • Financial Operations
    Back
    • Capital Assets Accounting
    • Accounting Services
    • Code of Ethics
    • Petty Cash Process
    • Tax Compliance
      Back
      • Tax Manual
      • Taxable Benefits
  • Financial Reporting
    Back
    • Annual Financial Reports
    • Financial Highlights
      Back
      • Sources of Operating Revenues
        Back
        • Tuition & Fees Rates
        • Tuition & Required Fees Comparison to Other Private Universities
        • Tuition Discount Rate
      • Uses of Operating Funds
      • Statement of Activities
        Back
        • Summary Statement of Changes in Net Assets
      • Balance Sheet - Summary of Financial Position
        Back
        • Summary Statement of Financial Position
      • Gifts
        Back
        • Fundraising Summary
      • Liquidity
        Back
        • Cash & Cash Equivalents Trend
        • Available Financial Assets Indicators
      • Long-Term Investments
        Back
        • Long-Term Investments Report-Recent History
        • Long-Term Investment and Endowment Earnings - Recent History
        • Long-Term Investments at Fair Value
        • Long-Term Investment Policy Summary
      • Endowment
        Back
        • Endowment Net Assets by Designation Report
        • Endowment Market Value Summary - Recent History
        • Endowment Distributions Report
      • Long-Term Debt
        Back
        • Debt Policy Summary
        • Cash and Investments to Debt
        • Debt to Revenue
        • Debt Service to Expenses
        • Average Debt Service Coverage
      • Property, Plant & Equipment Summary
        Back
        • Property, Plant & Equipment Summary - Recent History
      • Student Information
        Back
        • Enrollment Statistics (FTE) - Recent History
        • Faculty & Staff Statistics
        • Freshman Academic - Rankings - Recent History
        • Freshman Retention - Recent History
        • Leading States of Student Origin
        • Undergraduate Applicants/Acceptances/Matriculants
  • Gift & Investment Accounting
  • Payroll
  • Treasury Management
    Back
    • Campus Commerce
    • PCI Compliance
  • Staff Directory
  • General Information
  • Academics & Research
  • Administration
  • Admissions
  • Gateways for ...
  • About Baylor
  • Athletics
  • Ask Baylor
  • Bookstore
  • Calendar
  • Campus Map
  • Directory
  • Give to Baylor
  • News
  • Search
  • Social Media
  • Strategic Plan
  • College of Arts & Sciences
  • Diana R. Garland School of Social Work
  • George W. Truett Theological Seminary
  • Graduate School
  • Hankamer School of Business
  • Honors College
  • Law School
  • Louise Herrington School of Nursing
  • Research at Baylor University
  • Robbins College of Health and Human Sciences
  • School of Education
  • School of Engineering & Computer Science
  • School of Music
  • University Libraries, Museums, and the Press
  • More Academics
  • Athletics
  • Compliance, Risk and Safety
  • Human Resources
  • Marketing and Communications
  • Office of General Counsel
  • Office of the President
  • Office of the Provost
  • Operations, Finance & Administration
  • Senior Administration
  • Student Life
  • University Advancement
  • Undergraduate Admissions
  • goBAYLOR
  • Graduate Admissions
  • Baylor Law School Admissions
  • Social Work Graduate Programs
  • George W. Truett Theological Seminary Admissions
  • Online Graduate Professional Education
  • Virtual Tour
  • Visit Campus
  • Alumni & Friends
  • Faculty & Staff
  • Online Graduate Professional Education
  • Parents
  • Prospective Faculty & Staff
  • Prospective Students
  • Students
  • Anonymous Reporting
  • Annual Fire Safety and Security Notice
  • Cost of Attendance
  • Digital Privacy
  • Legal Disclosures
  • Mental Health Resources
  • Notice of Non-Discrimination
  • Report It
  • Title IX
  • Web Accessibility
 
Baylor University
Copyright © Baylor® University. All rights reserved.
Baylor University • Waco, Texas 76798 • 1-800-229-5678